Event Management by Playzone Media

At Playzone Media, events aren’t just schedules and stages—they’re brand moments engineered for outcomes. Through our specialist events arm, Medilytix Digital Convergence, we deliver end-to-end event management that is lean, data-driven, and audience-obsessed. From boardroom brief to broadcast, we plan, produce, and power experiences that move the needle—on reputation, relationships, and revenue.

Why Playzone Media

Full-stack capability: Strategy, creative, production, technology, and analytics under one roof—zero fragmentation, faster turnarounds.
Outcome-first design: Every agenda block and budget line is tied to success metrics—attendance, engagement, leads, earned media, or policy impact.
Operational rigour: Military-grade run-of-show, contingency planning, and vendor governance. No surprises, only service levels.
Digital-native delivery: Event apps, live streaming, hybrid formats, and interactive tools are standard, not optional add-ons.
Sector fluency: Government, PSU/CSR, academia, sports, and enterprise—compliant, protocol-ready, and stakeholder-savvy.

What We Offer (Scope of Services)

Strategy & Concept

Objective setting, audience mapping, theme and narrative
Programme architecture (plenaries, breakouts, showcases, networking)

Creative & Content

Brand identity, stage/scenic design, motion graphics
Keynote scripting, panel curation, show calling
Films, decks, speaker toolkits, talking points

Marketing & Demand Gen

Event microsite/landing pages, SEO/SEM and paid social
Email journeys, marketing automation, influencer & PR outreach
Creative assets: digital banners, flyers, reels, OOH adaptations

Speaker, Delegate & VIP Management

Speaker sourcing, contracts, briefing, travel and hospitality
Online registration, ticketing, payments, badges and QR check-ins
Protocol & concierge for dignitaries and government stakeholders

Venue & Logistics

Venue sourcing and contracting, layout and crowd-flow planning
Travel, accommodation, transport, F&B, seating and hospitality
HSE, risk assessment, insurance, licences and compliances

Production & Technology

Stage, sound, lighting, LED, projection mapping, multilingual AV
Live streaming, hybrid events, simultaneous interpretation
Event app, polling, Q&A, matchmaking, beacons/RFID, helpdesk
Redundancy planning, backup power, recording and post-production

Exhibition, Sponsors & Partners

Exhibition design and builds, exhibitor onboarding and ops
Sponsorship strategy, sales collateral, entitlements and reporting
Partner pavilions, demos, product showcases and media zones

On-site Operations

Show direction, emcee management, crew and vendor orchestration
Accreditation, security coordination, access control and crowd safety
Real-time issue desk, command centre and run-sheet governance

Measurement & Aftercare

NPS and feedback loops, engagement analytics and heatmaps
Lead capture and CRM handover, ROI/ROO dashboards
Photo/video albums, media clippings, highlight films and minutes
Post-event reports, lessons learned, and continuity planning

Event Formats We Deliver

Summits & Conferences: Policy, industry, and knowledge convenings with keynotes, panels, workshops and B2B matchmaking.
Webinars & Virtual/Hybrid Events: Broadcast-grade streams with moderated chat, polls, and content on demand.
Trade Shows & Exhibitions: End-to-end exhibitor ops, wayfinding, demo zones and sponsorship inventory.
Corporate & Internal Events: Townhalls, offsites, award nights, product immersions and training days.
Product Launches & Roadshows: High-impact reveals, experience centres, influencer integrations, and press briefings.
Charity & Fundraising: Galas, auctions, community runs and purpose-driven campaigns with transparent impact tracking.

How We Work (Our Delivery Playbook)

Discovery & KPIs: Align on goals, audiences, budget, and risk appetite.
Blueprint & Timeline: Programme architecture, workback plan, and SLAs.
Creative & Content: Design system, scripts, and editorial calendar.
Demand Gen: Multi-channel campaign to fill seats and drive quality leads.
Build & Rehearse: Production pre-viz, technical runs, and role-plays.
Execute: Command-centre operations with live dashboards and decision logs.
Close & Convert: Analytics, ROI report, and pathways to next-step actions.

Differentiators That Matter

Zero-defect governance: Checklists, risk logs, and vendor scorecards—documented and auditable.
Accessibility & inclusion: Captioning, ramps, seating plans, and inclusive content standards.
Sustainability by design: Material reuse, local sourcing, digital collateral, waste segregation, and carbon-lite options.
Security & compliance: Protocol-ready with vetted crews, permits, and data protection practices.

Let’s build the event your audience will remember—and your board will applaud.
For briefs and pricing, email marketing.playzone@gmail.com or call +91-8882023943.
Playzone Media Management Pvt Ltd • Medilytix Digital Convergence (Events Division)